Financing and Monitoring
Financing of Projects
(i) The Fund never finances the total cost of a project. The project is sufinanced by the Fund under the condition that minimum of 20% of the amount requested from UKF is secured from other sources (host institution, public and scientific research organizations, partner form industry, other institution interested in the project results…). Any existing or planned financial support from the MSES or Croatian Science Foundation is not eligible as matching funding for UKF grant.
(ii) Before the start of financing of the approved project, the project leader and all other responsible persons (in corporation, institute, university…) sign Contract on financing with the authorized representative of the MSES. The Contract obliges the organizations and the project leader to implement the project according to the framework given by the project’s plan and schedule of work. The Contract obliges the MSES to provide financial funds according to the contract. The Contract defines the rights and obligations of the contract parties, including the intellectual property rights as well as other rights deriving from results of a project. The contract is being designed by UKF Secretariat and approved by Steering Committee.
(iii) A special annex which determines financial regulations is added to the Contract. The financial regulations include the following: an accepted financial plan cannot be changed afterwards, an accepted financial plan may be subject of 10% change within individual entries; maximum overhead paid to the legal person where the project is performed cannot be less than 5% and higher than 15% of the total UKF funds; costs for remuneration and salaries of researchers on the project cannot exceed 50% of the total approved funds.
(iv) Payments to the UKF’s beneficiaries will be performed on half-yearly basis by UKF Secretariat and PMU, if not otherwise specified in UKF Grant Agreement.
(v) The Fund will support only a part of total project costs, while the remaining part of costs must be covered from other sources. Especially institutions – users of the Fund – have to prove their commitment to the project by participation in financing. The amount of share of the Fund’s support is decided by the Steering Committee according to specific program and call.
(vi) General principles of how Fund will finance particular projects:
According to Croatian Competition Agency(CCA), the beneficiaries of state aid shall be legal and natural persons who perform in economic activity and thereby participate in the trade of goods and services and who receive some form of state aid.
Maximum financing by UKF will depend on the research category:
-80% of eligible expenditures for basic research
-50% of eligible expenditures for applied research
-25% of eligible expenditures for developmental research;
while eligible costs for applied and developmental research my be bigger for 10% for middle enterprizes, 20% for small enterprizes and additional 15% bonus to the maximum of 80% eligible costs under the certain conditions, as set by the CCA.
Based on the official Decision on the UKF programs issued by CCA, directions in detail will be published in the Call for proposal.
(vii) The financing is based on an approved business plan and financial plan of a particular project. The financing scheme is determined on a case-by-case basis for each project and is stated in the contract.The first installment is made after the signing of the contract. Other payments are made according to conditions described in mechanisms of care and supervision.
Supervision, Care and Evaluation of Implementation
(i) Supervision and care for projects relates to the general relationship between the Fund and the approved project after the financing has started. The Fund is looking after projects through its mechanisms of care, supervision and control. The Fund, without affecting the subsidiarity of the project leader, keeps certain mechanisms of controlling a project, which are regulated by the agreement in order to ensure the success of the project.
(ii) The mechanisms of care and supervision also include:
- supervision through half-yearly reports provided by the project leader that include descriptive accounts on the progress of a project as well as quantitative indicators of success
- occasional visits by the UKF Secretariat representatives
- evaluation of the project by the UKF Secretariat and Steering Committee (including scientific supervision performed by independent evaluators) after the half of the period of implementation has passed, or after the 50% of the funds have been used
- financial review by an independent auditor organized by the leading organization
- final evaluation of the project by the UKF Secretariat and Steering Committee (including final scientific evaluation done by independent evaluators)
- participation in public presentations of the Fund
- obligatory participation in activities of the Fund (seminars, workshops, internet platforms, questionnaires on UKF performance indicators …)
(iii) The evaluation of approved projects within programs will be realized in accordance to the previously defined implementation indicators. These indicators must be measurable, separately defined for every program and set out in the contract.
(iv) The complete set of measurable indicators that will apply to programs depending of program and instruments is following:
- key publications in which the project participants were the lead authors
- newly developed products and processes and other applications of research
- applications to international funds and foundations
- amount of funds received from private sources and etc.
Publication and Intellectual Property Rights
(i) An acknowledgement of support by the Unity through Knowledge Fund must be included in all publications resulting from work carried out under the supported project.
(ii) An acknowledgement of support by the Unity through Knowledge Fund must be included in all public presentation, publications in print and electronic media.
(iii) The project leader, or the management of the Administering institution, must ensure the inclusion of the UKF logo in all advertisements relating to the project.
(iv) Foreground Intellectual Property shall be owned during the duration of the project solely by the MSES if not otherwise regulated by IPR transfer agreement.
(v) After the project completion, the MSES shall transfer Foreground Intellectual Property developed by the activities and/or intellectual contributions of the persons financed by the UKF to Croatian organization, Croatian company or Croatian branch office of an international company which has to ensure that the ownership of Foreground Intellectual Property will remain within Croatian organization ,Croatian company or Croatian branch office of an international company by signing a Collaboration agreement with partner organizations.
(vi) In a case of possible commercialization of Foreground Intellectual Property transferred to Croatian organization, Croatian organization has to make reasonable efforts to commercialize primarily Foreground Intellectual Property to Croatian company or to Croatian branch office of an international company.
(vii) IPR arrangements may include: requirements about diffusion of information such as disclosure and methods of publication, and requirements regarding ownership and exploitation of the results arising from the project.
(i) The success of the UKF can be judged mainly on success of the particular projects that were financed and supported through the Fund. An essential part of the project proposal is the suggestion of the key performance indicators (KPI) and an assessment of their achievements. Special attention will be given to KPIs in the project evaluation stage, and they will also play an important role in the monitoring of the accepted projects.
(ii) A set of common KPIs which assesses future performance of UKF in are the following. They serve as orientation for the overall success of the UKF programs.
Table 1: Key Performance Indicators for UKF